Choose the right receipt workflow

A private receipt archive is different from a photo folder or accounting platform.

The best option depends on whether you need original proof, structured fields, privacy, collaboration, bank feeds, or accounting automation. Receipt Vault prioritizes a private iPhone archive.

Try a private receipt archive See pricing and access

Receipt Vault

Best fit when private storage and finding original proof matter most.

No Receipt Vault account or bank connection
On-device OCR with editable fields
Original image attached to the searchable record
CSV, PDF, ZIP, and encrypted backup exports
No automatic tax filing or bank feed

Apple Photos

Useful for taking pictures, but not designed as a receipt workflow.

Fast image capture
No receipt-specific field review
No reimbursement status or expense packet workflow
Receipt images remain mixed with the camera roll unless organized manually

Spreadsheets

Useful for calculations and custom columns when manual entry is acceptable.

Flexible rows, formulas, and sharing
Receipt images and rows must be linked manually
No built-in camera OCR review workflow
Privacy depends on where the spreadsheet is stored

Cloud expense platforms

Often a better fit for teams that require approvals, accounting integrations, or bank feeds.

Capabilities and data practices vary by provider
May require an account and server processing
Can provide team workflows Receipt Vault does not
Review the provider's pricing, retention, and privacy terms

Questions before choosing

Clear answers before you decide.

Is Receipt Vault accounting software?

No. It organizes and exports receipt records but does not connect to banks, calculate tax returns, or file taxes.

Does Receipt Vault sync automatically across devices?

No. Receipt Vault uses local iPhone storage. Move the archive with a password-protected backup file when you choose.

Can Receipt Vault import receipt PDFs directly?

Not currently. Scan a paper receipt or import a receipt image or screenshot from Photos. Direct PDF receipt import is not supported.